Event Operations Consultation Request

Fill out the application below to request a consultation meeting or walkthrough for your upcoming event. We can discuss logistics regarding custodial, IT, media services, parking, catering, etc.

Are You an El Camino College Employee?*

Yes No

External Renters

Please submit a rental application. The application will be reviewed by Facility Rentals and you will be contacted to further discuss your needs and locations that may be suitable for your event.

Contact Information

Name*

First Name

Last Name

Department/Program*

Email*

Phone*

Are You Co-sponsoring This Event With an External Organization?*

Co-Sponsor Organization(s)

Name(s) of Point-Person(s) Within the Co-sponsored Organization

Email(s) of Co-Sponsor Organizations

Co-Sponsor Website(s)

Insurance Requirements

The external organization(s) must provide insurance (see requirements below) or be added to the El Camino College insurance policy.

Commercial General Liability

$1,000,000 per occurrence
$2,000,000 aggregate

Personal & Advertising Injury

$1,000,000

Each Occurrence

$1,000,000

Fire Damage (Any one fire)

$50,000

Medical Expense (Any one person)

$5,000

Event Details

Name or Nature of Event*

Is the Event Open to the Community?*

Events open to the community or large-scale events may require campus police.

Will There Be Food at the Event?*

Contact Pacific Dining at catering@pacificdining.com. Provide the name of the vendor, food items they are providing, general cost per meal, date and time of event, and location. Pacific Dining has right of first consideration at El Camino College.

Does the Event Have Vendors/Merchandise Sales?*

Contact the Bookstore at eccbooks@elcamino.edu for permission to sell merchandise.

Facility and Timeline Specifics

Have You Booked the Location on 25Live?*

25Live accounts are typically limited to supervisors, managers, and staff who oversee room reservations on campus. Departments should reach out to their administrative staff to book rooms.

Rental Location(s) or Description of Location Needs*

View Campus Map: https://www.elcamino.edu/about/maps/ECC-Campus-Map.pdf

Event Start Date and Time*

Start time of the program.

Event End Date and Time*

End time of the program.

Timeline (Include Details for Set up & Breakdown)*

Expected Attendance*

If this is a multi-day event, please estimate total attendance across all event dates.

Scope of Event *

Equipment, staffing, electrical, media, wi-fi, etc.

Additional Details or Questions