2022-23 - Student Worker Authorization

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2022-23 Student Employment

Payroll Authorization

Hiring Instructions for Supervisors/managers

By submitting this form and as the hiring supervisor/manager, you agree to the terms and conditions of The Student Employment Program as outlined on the Supervisors' Guide.

Verify student’s eligibility by requesting an Approval Form (Approval forms are emailed to eligible students). Hiring ineligible students may result in overages which your department must return to the Student Employment Program.

Please email the student's name, email, and phone number to the HR Technician. The HR Technician will contact the student for a live scan and hiring documentation.

Wait to receive approval from HR before allowing employees to work.

Contact the employee after receiving approval from HR and allow your employee to work.

Employers/Departments are responsible to refund the Student Employment Program for any overages accrued by their employees.

Terms and Conditions of Employment

On/Off campus employers (supervisors) agree to supervise their employees and enforce the following applicable requirements.

Students must enroll and continue enrollment in at least six units during the fall and spring terms.

Students are limited to work 20 hours per week while classes are in session and no more than 8 hours a day.

Students are required to stop working once they have earned their full award.

Students and supervisors are required to complete and submit time sheets by the 19th of every month.

Supervisors are required to monitor total awards and earnings to avoid overages.

STUDENT EMPLOYEE INFORMATION

Student's Name*

First Name

Last Name

Last 4 digits of Student's Social Security #*

Student's Email*

ECC ID #*

Student's Phone Number*

Work Location *

Department/Division*

Name of off-campus employer*

For businesses hiring student employees outside of El Camino College

PAYROLL AUTHORIZATION - FWS Account Code: 12-52320-00646000-7621

What action are you requesting?*

Is this individual a CALWORKS Student?*

Yes No

Start Date*

FWS Award Amount*

Hourly Pay Rate*

The district has set up a flat rate for student employees at $16.00 per hour.

Hours Per Week*

New Pay Rate*

APPROVAL CHAIN

Name of Person filling out the form*

First Name

Last Name

Email of Person filling out the form*

Phone Number of Person filling out the form*

Include Extension

Short Answer

Supervisor's Name*

First Name

Last Name

Supervisor's Email*

Supervisor's Phone Number*

Include Extension

Short Answer

Dean/Director's Name*

First Name

Last Name

Dean/Director's Email*

Dean/Director's Phone Number*

Include Extension

Short Answer

HR Technician*

If you do not know who your HR Technician is, Please contact Human Resources at ext. 3807

DEAN/DIRECTOR DECISION

Dean/Director's Name*

First Name

Last Name

Dean/Director Decision*

Approved Denied

Short Answer

Dean/Director Explanation for denying this request

FINANCIAL AID DECISION

Name*

First Name

Last Name

Financial Aid Decision*

Approved Denied Other

Semester(s) Approved/Denied to Work *

Fall Winter Spring Summer

Approved

Financial Aid Explanation for denying this request*

Comments

Units *

HUMAN RESOURCES DECISION

HR Technician's Name*

First Name

Last Name

HR Decision*

Approved Denied

HR Decision for denying this request

Job Input*

Input Job Type-Over Job Add Job Already in the System Reactivated Job

Job Numbers (s)

Students Payroll ID #