Check and Requisition Request Form

This form is used to pay invoices or process reimbursements for the Associated Students Organization, Inter-Club Council, Student Clubs, and ASO Funded Programs. 

For ASO Funded Programs, please ensure that a requisition is completed before filling out the Check and Requisition Form.

If you are having trouble utilizing this form, please contact:

Anthony Tran - Clerical Assistant, Student Development Office, atran@elcamino.edu
Debbie Allison - ASO Student Services Specialist, Student Development Office, dallison@elcamino.edu
Chris Dela Cruz - ICC Student Services Specialist, Student Development Office, chdelacruz@elcamino.edu
Uzair Pasta -  ASO Director of Finance, asofinance@elcamino.edu
Sabrina Rashiq - ICC Director of Finance, icc@elcamino.edu

Program or Organization*

ASO Funded Program Information

Requestor Name*
Extension or Phone Number
Today's Date*
Program Name*
Athletic Programs
Academic Awards Account(s)
Alpha Gamma Sigma Account(s)
ASO Promotions Account(s)
Career Center Account(s)
Commencement Account(s)
Counseling (Other) Account(s)
Fine Arts Account(s)
First Year Experience Account(s)
Honors Transfer Program Account(s)
MESA Account(s)
Project Success (Umoja) Account(s)
Puente Project Account(s)
Speech & Debate (Forensics) Account(s)
Transfer Center Account(s)
The Union Account(s)
Men's Basketball Account(s)
Men's Baseball Account(s)
Men's Cross Country Account(s)
Men's Football Account(s)
Men's Golf Account(s)
Men's Soccer Account(s)
Men's Swim Account(s)
Men's Tennis Account(s)
Men's Track & Field Account(s)
Men's Volleyball Account(s)
Men's Water Polo Account(s)
Women's Badminton Account(s)
Women's Basketball Account(s)
Women's Cross Country Account(s)
Women's Sand Volleyball Account(s)
Women's Soccer Account(s)
Women's Softball Account(s)
Women's Swim Account(s)
Women's Tennis Account(s)
Women's Track & Field Account(s)
Women's Volleyball Account(s)
Women's Water Polo Account(s)
Other Athletics Expenses Account(s)
Inter-Club Council Accounts
Associated Students Organization Accounts

ASO, ICC, or Student Club Information

Requestor Name*
Please choose the correct account for your student club. Incorrect selection will cause delays in processing the check request.
Today's Date*
Completed and Signed Meeting Minutes
No File Chosen
File uploads may not work on some mobile devices.
Please ensure that the meeting minutes highlight the purchase requested through the check request
Please type out the agenda item showing where the expenditure was approved (i.e., #, #, #)

Payment Information

Name should match attached invoice, receipt, bank statement, or proof of purchase
Name
Check should be routed to:*
Address*
Student Club Expenditure
Please contact SDO if you do not know your club's account number.
$
Method of Payment*
Receipt or Invoice*
No File Chosen
File uploads may not work on some mobile devices.
Please attach receipts/invoice/spreadsheet of Amazon items.
Date Payment Needed By*
Please allow at least 2 weeks to process checks
Is the invoice for services provided to the district?*
Example: Musical Performer, Guest Speaker, Guest Facilitator, etc.
Are the items being purchased through Amazon.com?
If yes, you can choose to paste a link to your Amazon List in the area below or upload a spreadsheet including the links to each item.
Please create a list of your selected items on your Amazon account and paste the link to this list here.
Is this the first time the individual or vendor has provided a service for the college this fiscal year?
Please contact Jaime Ulloa with any questions or concerns regarding required tax forms.
W-9 Tax Form
No File Chosen
File uploads may not work on some mobile devices.
CA-590 Tax Form
No File Chosen
File uploads may not work on some mobile devices.
Datatel Screenshot Page
No File Chosen
File uploads may not work on some mobile devices.
Please provide a screenshot of the requisition in Datatel.

Approval Chain

Please select the individuals below who need to approve the Check Request Form. Notifications to review and approve Check Requests will be sent to the approvers in order of the approval chain.

Division Approval*
Please select the appropriate division approver for your ASO Funded Program

Division Approval

Administrator Name*
Administrator's Decision*
Use your mouse or finger to draw your signature above

Accounting Assistant Approval

Accounting Assistant Name*
Date/Time Requisition Created*
:  
Datatel Screenshot Page*
No File Chosen
File uploads may not work on some mobile devices.
Please show screen with the requisition.
Accounting Assistant Approval*
Use your mouse or finger to draw your signature above

District Buyer

District Buyer Name*
Proof of Purchase*
No File Chosen
File uploads may not work on some mobile devices.
Please upload Proof of Purchase and any other additional back up documnetation you can provide (PO/DeliveryInfo)
Use your mouse or finger to draw your signature above

ASO Director of Finance Approval

ASO Director of Finance Name*
ASO Director of Finance Decision*
Use your mouse or finger to draw your signature above

ICC Director of Finance Approval

ICC Director of Finance Name*
ICC Director of Finance Decision*
Use your mouse or finger to draw your signature above

Director of Student Development Approval

Director Name*
Director Decision*
Approved on Datatel?
Date/Time Approved on Datatel
:  
Use your mouse or finger to draw your signature above

Accountant Approval

Accountant Name*
Accountant Decision*
Use your mouse or finger to draw your signature above

Business Manager Approval

Business Manager Decision*
Cancel
Confirm