District Travel Approval - Entry Step

Faculty/Staff

Employee or Traveler Name*
Select the following*
For Faculty: Indicate the days you will not be in class
Type of travel*
Type of Conference*
Is there a virtual option to attend this conference?

Please adhere to COVID-19 protocols.

https://www.elcamino.edu/notices/coronavirus/index.aspx

Please indicate travel destination*
Address*
Has travel request abroad been Board Approved?*
Date of Board Approval*

Note: as of 8/3/2017, the California Community Colleges Chancellor’s Office has imposed travel restrictions. For more information see

 PROHIBITION ON STATE-FUNDED AND STATE-SPONSORED TRAVEL TO STATES WITH DISCRIMINATORY LAWS (ASSEMBLY BILL NO. 1887) | State of California - Department of Justice - Office of the Attorney General


States Subject to AB 1887’s Travel Prohibition
The following states are currently subject to California’s ban on state-funded and state-sponsored travel:

  1. Alabama
  2. Arizona
  3. Arkansas
  4. Florida
  5. Georgia
  6. Idaho
  7. Indiana
  8. Iowa
  9. Kansas
  10. Kentucky
  11. Louisiana
  12. Mississippi
  13. Montana
  14. North Carolina
  15. North Dakota
  16. Ohio
  17. Oklahoma
  18. South Carolina
  19. South Dakota
  20. Tennessee
  21. Texas
  22. Utah
  23. West Virginia

STOP: Travel outside of the U.S. needs Board Approval before this request can be completed.

IMPORTANT: Retain conference agenda to upload for reimbursement
Travel Departure Date / Conference Start Date*
Travel Return Date / Conference End Date*


Please enter the expected estimated expenses.

Refer to Board Policy AP 7400 on District Travel for more information on restricted expenses.


https://www.elcamino.edu/administration/board/2020-policies/AP%207400%20District%20Travel%20-11-18-19.pdf

Best Practices is to avoid driving your own car, if possible.
$
$
$
$
$
Note: if meals are provided by the conference, the per diem cannot be claimed
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$
$
$
Examples include but not limited to: hotel wifi, incidentals, Transient Occupancy Tax, toll road fare, required textbooks, fuel, etc.
$
(meals + lodging + registration + transportation
$
Enter the amount you are requesting ECC to prepay
(Total expense) - (Prepayment) = Net amount
No File Chosen
File uploads may not work on some mobile devices.
Name of Dean or Director to review the request*
Area*
This person will assist in providing the account code, and assist in submitting the reimbursement.
This is the Admin Assistant who assists Dean/Director. This person will receive a copy of your approved form.
Use your mouse or finger to draw your signature above

Administrator's Decision

Administrator's Name*
Administrator's Decision*
Add recommendations of which funds may be used, restrictions, etc.
Use your mouse or finger to draw your signature above

Admin Assistant (Account/Funding Information)

Are you requesting additional funding from the District Wide Conference Committee?*
Type of Funds*
Is prepayment needed?*

*You must submit this to Accounts Payable 10 days prior to travel.


Prepayment is needed by:*
$
Prepayment for:*
Attach registration application, which includes name and address
$
No File Chosen
File uploads may not work on some mobile devices.
Attach hotel confirmation, which includes the name and address
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File uploads may not work on some mobile devices.
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No File Chosen
File uploads may not work on some mobile devices.
Return checks to:
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$

District Wide Conference Committee

DWCC Decision*
DWCC Administrator Name*
Use your mouse or finger to draw your signature above

DWCC Account

Did you enter DWCC Account and Amount*

Vice President Decision

Vice President Name
Vice President Decision*
Use your mouse or finger to draw your signature above

Travel Reimbursement

This section is to be completed after conference.

Do you require a reimbursement*
Best Practices is to avoid driving your own car, if possible.
$
$
$
$
$
Note: if meals are provided by the conference, the per diem cannot be claimed
$
$
$
$
Examples include but not limited to: hotel wifi, incidentals, Transient Occupancy Tax, toll road fare, required textbooks, fuel, etc.
$
(meals + lodging + registration + transportation
(Total expense) - (Prepayment) = Net amount
Are you requesting meal reimbursement for additional parties?

Upload Receipts Here

Choose reimbursement category (check all that apply)*
No File Chosen
File uploads may not work on some mobile devices.
No File Chosen
File uploads may not work on some mobile devices.
No File Chosen
File uploads may not work on some mobile devices.
No File Chosen
File uploads may not work on some mobile devices.
No File Chosen
File uploads may not work on some mobile devices.
No File Chosen
File uploads may not work on some mobile devices.
No File Chosen
File uploads may not work on some mobile devices.
No File Chosen
File uploads may not work on some mobile devices.
Have you submitted all receipts/backups? Are you ready to submit your reimbursement

Thank you for completing the reimbursement section, please allow a couple of weeks to process your reimbursement, you will be notified when the check has been mailed out. Thank you.

Reimbursement Approval

Administrator's Decision - Reimbursement*
Use your mouse or finger to draw your signature above

Accounts Payable-Reimbursement

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