District Travel Approval (Faculty/Staff)

Employee or Traveler Name*

First Name

Last Name

Employee Email*

Department or Division*

Job Title*

Select the following*

Faculty-Full Time Faculty-Adjunct Classified Management

For Faculty: Indicate the days you will not be in class

Monday Tuesday Wednesday Thursday Friday

Type of travel*

Individual Group Travel

For Group Travel: list the names of all individuals in the group and add their email address in the space provided below

Additional Traveler Email 1

Additional Traveler Email 2

Additional Traveler Email 3

Additional Traveler Email 4

Additional Traveler Email 5

Type of Conference*

Virtual In Person

Is there a virtual option to attend this conference?

Yes No

Please indicate travel destination*

Within California Out of State Out of Country

Address*

Address Line 1

Address Line 2

City

State

ZIP Code

Note: as of 8/3/2017, the California Community Colleges Chancellor’s Office has imposed travel restrictions.

AB 1887 determined "California must take action to avoid supporting or financing discrimination against lesbian, gay, bisexual, and transgender people.” AB 1887 prohibits a state agency, department, board, or commission from requiring any state employees, officers, or members to travel to a state that, after June 26, 2015, has enacted a law that (1) has the effect of voiding or repealing existing state or local protections against discrimination on the basis of sexual orientation, gender identity, or gender expression; (2) authorizes or requires discrimination against same-sex couples or their families or on the basis of sexual orientation, gender identity, or gender expression; or (3) creates an exemption to antidiscrimination laws in order to permit discrimination against same-sex couples or their families or on the basis of sexual orientation, gender identity, or gender expression.

For more information see

PROHIBITION ON STATE-FUNDED AND STATE-SPONSORED TRAVEL TO STATES WITH DISCRIMINATORY LAWS (ASSEMBLY BILL NO. 1887) | State of California - Department of Justice - Office of the Attorney General

Exemptions:

Specifically, AB 1887 does not apply to state travel that is required for any of the following purposes:

Enforcement of California law, including auditing and revenue collection.

Litigation.

To meet contractual obligations incurred before January 1, 2017.

To comply with requests by the federal government to appear before committees.

To participate in meetings or training required by a grant or required to maintain grant funding.

To complete job-required training necessary to maintain licensure or similar standards required for holding a position, in the event that comparable training cannot be obtained in California or a different state not subject to the travel prohibition.

For the protection of public health, welfare, or safety, as determined by the affected agency, department, board, authority, or commission, or by the affected legislative office.

Has travel request abroad been Board Approved?*

Yes No

Date of Board Approval*

STOP: Travel outside of the U.S. needs Board Approval before this request can be completed.

Name of conference and purpose of attending*

IMPORTANT: Retain conference agenda to upload for reimbursement

Mission Critical: How is attendance at this conference mission critical?*

What is the positivity rates at destination?

What safety protocols are in place of the sponsors of the conference?

Travel Departure Date / Conference Start Date*

Travel Return Date / Conference End Date*

Please enter the expected estimated expenses.

Refer to Board Policy AP 7400 on District Travel for more information on restricted expenses.

https://www.elcamino.edu/administration/board/2020-policies/AP%207400%20District%20Travel%20-11-18-19.pdf

Total number of miles if using personal vehicle (include map showing mileage)

Best Practices is to avoid driving your own car, if possible.

2024 mileage rate: 67 cents $

Total mileage cost $

Airfare $

Rental Car/Rideshare/Taxi, bus, or train fare expense $

Total meal expense for yourself (Reimbursement of meals will be allowed up to the full amount of the per diem rates. For per diem rates, visit: https://www.gsa.gov/travel/plan-book/per-diem-rates) $

Note: if meals are provided by the conference, the per diem cannot be claimed

Total lodging expense (whenever possible, accommodations should be booked at the hotel hosting the event) $

Total parking expense $

Total registration expense $

Total amount of other business related expenses - please itemize below $

Specify other business related expenses:

Examples include but not limited to: hotel wifi, incidentals, Transient Occupancy Tax, toll road fare, required textbooks, fuel, etc.

Total Expense (must include total for Group Travel) $

(meals + lodging + registration + transportation

Enter prepayment amount by ECC, if applicable * Note - Requestor must contact person assigned to assist with district travel if prepayment is required* $

Enter the amount you are requesting ECC to prepay

PO# used for prepayments

Net amount expected to be reimbursed to employee

(Total expense) - (Prepayment) = Net amount

Upload Conference Brochure*

No File Chosen

File uploads may not work on some mobile devices.

Name of Dean or Director to review the request*

First Name

Last Name

Email of Dean or Director to review the request*

Area*

Academic Affairs Administrative Services Human Resources Student Services President's Office Testing

Enter email of Staff who handles Conference Travel in your division. *For student organization travel, please enter sdo@elcamino.edu**

This person will assist in providing the account code, and assist in submitting the reimbursement.

Enter email of Admin Assistant in your division. *For student organization travel, please enter sdo@elcamino.edu**

This is the Admin Assistant who assists Dean/Director. This person will receive a copy of your approved form.

Requestor's Signature*

[clear]

Use your mouse or finger to draw your signature above

District Travel Approval - Entry Step

Administrator's Decision

Staff in Charge of Conference Travel in your division. (Enter Account/Funding Information)

District Wide Conference Committee

DWCC Account

Vice President Decision

Travel Reimbursement

Upload Receipts Here

Reimbursement Approval

Accounts Payable-Reimbursement