COLLEGE-SPONSORED 
STUDENT TRAVEL APPROVAL FORM


Please complete this form for each College-sponsored trip such as athletic events, academic field trips, clubs/organizations excursions, etc. This form and all required attachments must be submitted at least four (4) weeks prior to the departure date. There are no exceptions to this deadline.

CHECKLIST (PLEASE ATTACH ALL DOCUMENTS IN ONE PACKET):

  • Completed copy of “College-Sponsored Off Campus Travel Approval Form” (this form)
  • Conference Brochure/Information (if applicable)
  • Student Club/Organization Meeting Minutes (if applicable)
  • Agenda/Itinerary of Trip (if applicable)

NOTE: El Camino College faculty and staff who lead a College-sponsored trip are considered Campus Security Authorities (CSA) and are also required to submit information about the names and location(s) of lodging facility and the date(s) of stay in order to assist the College in complying with the federal Clery Act prior to their departure on the trip. Furthermore, all College employees traveling with students off campus are considered Campus Security Authorities and must complete annual training prior to departure. You may contact the Clery Act Compliance Coordinator in Campus Police Department at 310-660-3100 or clery@elcamino.edu if you have any questions.

For more information on district-sponsored travel, please view the El Camino College Board and Administrative Policies:


Indicate type of travel:*

Division/Club Information

Representative Name:*
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Your student club must approve this event before moving forward with this form. You must attach meeting minutes showing the club has voted to approve the event and must be signed by the club president and advisor.

Trip Information

The assigned Area Vice President will review this proposal and present it to the El Camino College President’s Cabinet for approval
Date and Time of Departure from ECC:*
:  
Return Date and Time to ECC:*
:  
Trip Address:*
This trip is:*

Lodging Facility Information

Is there an overnight stay?*
Is the lodging location address the same as the trip address above?*
Lodging Location Address:*
Check in Date and Time:*
:  
Check Out Date and Time:*
:  
Is there an overnight stay at another location?*
Lodging Location Address :*
Check in Date and Time:*
:  
Check Out Date and Time:*
:  
Please check here to confirm itinerary for all locations, addresses, check in/check out dates and times have been submitted*

Mode of Transportation

What mode of transportation will be used?*
**Students are able to transport themselves using their own personal vehicles. A student can only provide transportation for other students if they have completed the ECC Safe Driver Training.

Note: Any ECC employee or student that will be operating a vehicle that transports ECC students must complete the ECC Safe Driver Training.

Is the location/destination within 20 miles of El Camino College?*
All trips more than 20 miles from El Camino College will be reviewed by the Vice President after submission

Campus Security Authority (CSA) 1 Information

Please read the following statement:

As an individual who is leading this trip (ie. faculty advisor, coach, etc.), in accordance with the Clery Act, you are required to report allegations of Clery Act crimes that are made known to you in good faith in an accurate and timely manner to the El Camino College Police Department at 310-660-3100 or www.elcamino.edu/clerycsareporting. Any incidents that are criminal in nature should also be reported to the local law enforcement agency having jurisdiction over the location of occurrence.

By signing below, the attending individual must adhere to the policy statement above, El Camino College Administrative Policy 4300 and  all other ECC Board Policies and Administrative Procedures.

Campus Security Authority (CSA) #1:*
Use your mouse or finger to draw your signature above
Has the Campus Security Authority completed Clery Act CSA training in the current calendar year?*

Please contact the Clery Act Compliance Coordinator at 310-660-3100 or clery@elcamino.edu as soon as possible (before your trip departs)

Do you have another CSA attending the trip?*

Approving Administrator

Approving Administrator*

SDO Director Review

SDO Director Decision*
Use your mouse or finger to draw your signature above

Administrator Review

Name of administrator*
Adminstrator's Decision*
Use your mouse or finger to draw your signature above

Vice President Student Services Review

Vice President Name*
Vice President Decision*
Use your mouse or finger to draw your signature above

Vice President Academic Affairs Review

Vice President Name*
Vice President Decision*
Use your mouse or finger to draw your signature above